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When work crews, project managers, company drivers and small business owners regularly travel the nation’s highways for business, budget-friendly prices and convenience take top priority on the road. Travelers get both when they check in to a hotel with a business lodging savings card.

Savings cards for workforce travel are provided by lodging program management companies that put their business volume to work negotiating hotel savings. Some leading firms serve thousands of clients that book millions of hotel rooms annually. As a result, they can offer corporate lodging discounts for businesses of any size.

Employees who check in with a lodging savings card gain access to deep discounts at a network of thousands of hotels where low, pre-negotiated rates already are in place. Hotel locations typically are along centrally located routes, covering metropolitan areas as well as rural settings. This benefits crews working on installations or repair projects, truckers and pilot car drivers traveling the country’s highways, or specialty businesses attending shows and events.

Presenting a lodging savings card at check-in often guarantees access to any available room, even without a reservation. Walk-in room availability is particularly welcome for rush jobs, unanticipated work delays or route changes that can happen during business travel.

Companies can choose hotels that match their business travel requirements for cost and popular amenities like on-site breakfasts, truck parking and Internet service. It’s easy to find participating hotels when the lodging card provider includes an online search tool to map hotel locations where the card is accepted across North America.

When the workforce lodging program also offers 24-hour traveler support, a handy toll-free direct line always is available for questions. Travelers can call to find out where to stay with their business lodging savings card, get their member rate or seek assistance at check-in.

Many businesses value the account management benefits of business lodging cards, which can make bookkeeping simpler. Companies get e-mail invoices showing what they spent and saved on lodging, and lodging statements remain online for three years for easy reference. Read the rest of this entry »

With countries just starting to get over the economic downturn that affected the world in 2009, companies that have survived are always on the look out for ways to cut costs. Business travel is one of the areas that take up a large amount of company spending. It is true that travel is necessary for businesses whether it is within the country or abroad. However there are ways to reduce on the costs of business travel and thus save your company money.

1. Use of technology. With modern technology now available like web conference and video calling, it may no longer be necessary to travel thousands of miles and spend thousands of dollars in order to attend a conference or be in the same geographically location with the person or people you are doing business with.

2. Use of one credit card to buy company travel. One major benefit of doing this is that the company will accumulate frequent flyer miles from different airlines and even from hotels which will eventually translate into various awards, like upgrades on the class of travel by an airline, free air tickets, free hotel accommodation and even airport transfers which may be a saving for the company.

3. Negotiate with airlines and hotels for special rates. It is surprising how many companies do not do this and yet the amount of money saved in business travel can be enormous if a company negotiated preferential rates with airlines and hotels many of whom are very ready to provide this if it will mean the organisation patronising their services.

4. Have a company travel policy. Lack of a company policy on travel can lead to unnecessary travel abroad, including excessive spending on air travel and hotel accommodation. A company should have strict policies on when travel can be undertaken and by whom and staff members should be made aware of these policies. Also there should be accountability for any business travel done including reason for travel, class of travel, hotels stayed in and number of days spent on business travel.

5. If your company uses a travel management company to handle its travel and hotel bookings, it is important that they are aware of your company’s travel policy and its desire to minimise on travel costs. You should use a travel management company that is willing to work with you in minimising these costs. If possible compare the rates of several travel management companies to determine if you are getting the best rates available in the market. This comparison should be done on a Read the rest of this entry »